Analyse Job
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| The following job advertisement
has been broken down into what the company advertising the
vacancy must have and would like. |
Personal Assistant
An Internet Café business in Finchley
Central , London urgently requires a mature, hard –working
assistant to provide administrative and secretarial
support. Must be willing to become closely involved
with the business, including liaison with suppliers
and clients when the owner is abroad on business. Excellent
communication and organisational abilities. Keyboard
skills (55 wpm) and a confident telephone manner essential.
Experienced bookkeeper an advantage. Knowledge/experience
of customer service and another language..
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| Must have: |
· Keyboard skills –
55 wpm; could be typing or word-processing
· Confident telephone manner;
· Communication skills – must be able to understand
others and make self understood;
· Administrative and organisational skills;
· Willingness to take on responsibility The
essential requirements of the job are somebody who can type,
answer the phone, and keep the business organised –
paperwork up to date, messages dealt with, etc
There is a further requirement, however. Whoever appointed
will need to be capable of keeping the business running
while the owner is away. This may mean dealing with ordering
and invoicing, handling enquiries, coping with day-to-day
problems on their own, and generally making sure that everything
continues to function smoothly.
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| Would like: |
· Bookkeeping experience;
· Can speak another language, will be Bonus;
· Experience of dealing with customers and suppliers.
You could also read between the lines of the advertisement
and think about what they are suggesting in what they say:
· Someone who can use their
initiative – it may be difficult to get hold of the
owner at times.
· Someone used to responsibility.
· Someone who can work alone, unsupervised.
· Someone who can follow instructions accurately.
· Someone who won’t become bored by routine
– large part of the job is secretarial and administrative.
· Someone with commitment and enthusiasm- they must
want to become involved.
· Someone with an existing interest in that type
of business – they don’t explain what fair Trade
is.
· Someone with good judgement – knowing what
to tackle themselves, and what to leave until the owner
of the business is available.
· Someone businesslike and straightforward –
the same style in which the advertisement is written.
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