How to Apply for an Un listed Job |
1.
Know who should receive the letter. If you don’t know,
call the company and ask. When the receptionist answers the
phone, be pleasant and confident. Give the "operator"
your name, and learn the name of the "operator".
Tell the operator the nature of your call; that you are preparing
a letter to introduce yourself for possible employment in
the (name of the) department. Ask the operator for the full
name and job title of the best person that should receive
your letter. In most cases, the operator will provide this
information. If so, confirm the spelling of that person’s
name, his or her exact job title, and the correct mailing
address that will ensure your letter will reach him/her directly.
The operator may advise you that all employment inquiries
must go through the Human Resources or Personnel Department.
Thank the operator – by name – ask to be connected,
and start over. If you are advised to submit such a letter
to Personnel, do so; but ask for the name and address of the
department head, too; so you can send a copy to him/her |
2.
Date and address the letter: Date your letter with the same date you will actually mail it. Drop down two lines and include the full name and title of the recipient before the company name, i.e., (First line)Mr. Department Head, Vice President of Marketing (Next line)The Rama Zotti Ltd (Third line)West Finchley 12, and (Next line)Lovely City, ST 12345. (Drop down two lines.) |
3. Reference the nature of your writing: (Type) RE: Consideration for Employment. (Drop down two lines.) |
4. Insert the greeting: Dear Mr. Department Head (Drop down two lines) |
5.
Write your letter, practice first. Focus on the company, the
position, and your qualifications. You should have no more
than three paragraphs. Compliment the company, i.e., “Having read the recent article in Job Magazine entitled “Blah, Blah, Blah", my long-time desire to join the talented and qualified marketing staff at the Widget Company is reinforced." Or, “The Widget Company has a reputation in Pleasant City as an active participant in the community, a role model for professional integrity, and the producer of quality-made widgets. It is for these reasons that I have enclosed my resume in anticipation of joining the Widget Company’s talented, qualified Advertising staff." (Drop down two lines to write the next paragraph.) Include as much information about yourself and your qualifications for this “target?? job as possible, without repeating what the reader will learn in your resume. Such as, “As a recent Media Relations graduate from Pleasant City University, and a life-long, continuing resident of Pleasant City, my professional goal is to utilize my education, share my own ideas, and to be enriched by the experiences and knowledge of my colleagues." Or, “By joining the Widget Company’s marketing team, I will have opportunity to share 22 years of professional experience, as well as expand my knowledge and techniques through the experiences of my colleagues." (Drop down two lines to write the next paragraph.) Thank the reader and encourage him/her to contact you: “Thank you, Mr. /Ms. Head of the Department, for taking time to review my enclosed resume and considering me for a position with the Widget Company. I am available for personal interview at your convenience. I anticipate meeting with you very soon.?? (Drop down two lines to close the letter.) |
6. Close the letter with “Respectfully". (Drop down 4 lines to make room for your hand-written signature in blue ink.) |
7. Type your name. (Drop down two lines.) |
8. CC (it means Carbon copy) If a person in addition to the addressee will received a copy of the letter, insert the name of that person. |
9. Enclosures: CV |
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